Tekko 2020 Exhibitor Contract

Tekko 2020 will take place from Thursday, April 2nd to Sunday, April 5th, 2020. The Tekko Exhibitors Area will operate Friday April 12th to Sunday April 14th, 2018, with setup time available for Exhibitors beginning at 3pm the day of April 2nd. The Exhibitors Area will be in the David L Lawrence Convention Center.

Pittsburgh Japanese Culture Inc. reserves the right to adjust contract information as new information becomes available.

Each booth in the Exhibitors Area is 10’ by 10’, with two chairs, and one 6’ table. Booths or blocks of booths reserved by an Exhibitor will be marked off by pipe and drape around the sides and back. Booths will be available along the walls and through the main part of the room.

Exhibitor space will be assigned by the Exhibitors Area Coordinator and staff. Tekko will make every effort to accommodate each Exhibitor’s location preference. However, it may be necessary to relocate Exhibitors within the Exhibitors Area and Tekko reserves the right to do so. Business may only be conducted at the tables assigned by Tekko to the Exhibitor in the Exhibitor’s Area. Any business to be conducted outside this area must have prior approval by Tekko.

Booth rates for Tekko 2020 will vary depending on the number of booths reserved. If an Exhibitor books during limited, pre-booking promo periods, the Exhibitor may be eligible for a discount. Exhibitors paying by check will receive a 5% discount on their booth fees. Exhibitors paying electronically will not receive the 5% discount.

The first booth is $500 by check, $525 electronically.

The second booth is $450 by check, $472.50 electronically.

The third booth is $400 by check, $420 electronically.

Premium corner and endcap reservations will be available for purchase at a
later time:

A single corner booth is $100.00 by check, $105.00 electronically.

An endcap (two corner booths at the end of a row) is $200 by check,
$110.00 electronically.

Each additional booth after the third will be $350 by check, $367.50 electronically.

(All prices are based upon site location and space prices set by the venue.)

To reserve booth space, submit contract online for approval. Once approval has been obtained by Exhibitor’s Coordinator, Exhibitors will have a two-week time period to submit signature page with full payment and any necessary deposit.

Tekko Exhibitor Reservation

PO Box 15187

Pittsburgh, PA 15237

Payment must be in the form of a check or money order payable to “Pittsburgh JCS, Inc.”, or electronically. A confirmation email will be sent within 24 – 48 hours confirming the receipt of materials and payment. There will be a limited number of reservations accepted.

All bounced checks will be charged a $36.00 bounced check fee.

Pittsburgh JCS, Inc. reserves the right to refuse to rent booth space to Exhibitors. In this event, the Exhibitor will be notified no later than March 1, 2020 and is entitled to a full refund of registration fee.

To contact the Exhibitors Area Coordinator, please email vendors@teamtekko.us.

Friday, April 3rd           11:30 AM – 8:00 PM

Saturday, April 4th       10:30 AM – 8:00 PM

Sunday, April 5th         10:30 AM – 3:00 PM

Attendees will be allowed access to the Exhibitors Area during all operating hours. Tekko requires that an associate from each Exhibitor be present at all times during these hours. These hours are subject to change, and any changes will be posted to the “Exhibitors” section of the Tekko website.

Exhibitor Hall setup will begin Thursday, April 2nd at 3:00 PM, with EVERYONE off of the floor by 8:00 PM. NO EXCEPTIONS. Exhibitors will be able to finish setup Friday.

The Exhibitors Area will be located in Hall B of the convention center.

All exhibitors will be assigned a designated time to begin setup. Any exhibitor arriving before their designated setup time will not be allowed onto the loading dock until their appointed time has arrived.

Before unloading any materials or beginning booth setup, Exhibitors MUST check in with the Exhibitors Area Coordinator in order to receive their final booth assignment and Exhibitor badges. Only after an Exhibitor is checked in will they be allowed to unload and set up materials.

The following loading/unloading instructions were provided by the DLLCC:

• Unload and reload their vehicle at the loading dock, in the designated POV area (specified on the map, later in this document, in green). Both unload and reload is limited to one trip to the loading dock area with unlimited trips to and from the vehicle.
• Unload and reload their own materials provided they use their own non-mechanized dolly and/or cart. No dollies, carts, or material handling equipment will be supplied to exhibitors by the convention center or hired show contractor.
• Unload and reload their materials provided the POV is no larger than a Sports Utility Vehicle (SUV). i.e.: No U-hauls, box trucks, etc.
• The drop off lanes, on 10th Street, are designated as a “no loading” zone and as such are not for POV use.

The current labor agreement does not permit us to deviate from these guidelines without incurring additional fees. Any Exhibitor not adhering to this policy will be responsible for all labor fees. Should an Exhibitor incur this fee and refuse to pay, they will be blacklisted from returning to any Pittsburgh JCS events until balance is paid. The hourly rate an Exhibitor will be charged is $300.00 per hour for every hour block that the Exhibitor runs into (this means that if an Exhibitor runs fifteen (15) minutes over the allotted time, the Exhibitor will be charged for an hour of labor, as this is the procedure used by the Convention Center.)

Exhibitors will be responsible for the loading and unloading all of their merchandise as well as the equipment (dolly, cart, etc.) with which it is done.

Exhibitors Area badges may be shared among employees, but the practice of sharing one badge among multiple employees simultaneously is prohibited and will result in the confiscation of badges. Every individual working at an Exhibitor’s booth(s) must wear a badge at all times.

Access to the Exhibitors Area outside of the previously listed time is prohibited.

Exhibitors may configure their booth or block of booths as they see fit, adding additional shelves, kiosks, etc., as long as the alterations do not interfere with other Exhibitors Areas, hang from the ceiling of the room, or violate the DLLCC requirements (listed later in this document). Each Exhibitor is responsible for all fees and other costs from the decorator for the DLLCC associated with any Exhibitor special requests. Exhibitors are welcome and encouraged to bring their own tables and other furniture, but should be considerate of fellow Exhibitors and keep booth configurations within reason and within any restrictions set by the DLLCC.

Every Exhibitor must display their company name in a prominent manner, easily seen by Pittsburgh JCS, Inc. /Tekko, for identification during the event using the booth sign provided at the event, or using a sign the Exhibitor provides.  Failure to display Exhibitor’s company name, as a result of the Exhibitor, may result in Exhibitor being removed from the event without refund or reimbursement of any type.

A form for Electrical Services is available on the DLLCC website. Any Exhibitor needing any of the detailed services will need to complete the form and send it to the address provided, or complete the online order form. http://www.pittsburghcc.com/exhibitors/exhibitor-services/

1. Decorations, signs, banners, etc. may not be taped, nailed, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns in the DLLCC.
2. No holes may be drilled, cored, or punched in the facility.
3. All food and/or beverage products require prior written approval form.
4. Exhibitors are responsible for the removal of all materials at the conclusion of the show. The booth must be broom cleaned.
5. All fire, safety, and building regulations must be strictly followed. Particular attention should be paid the prohibitions against propane, acetylene, and other flammable materials.

Should an Exhibitor find they cannot attend Tekko, or need to reduce the number of booths purchased, they may cancel booths by contacting the Exhibitors Area Coordinator (at the email or postal address provided above) to make arrangements.

Exhibitors will receive a full refund of booth fees for booths canceled before February 15th, 2020, and a refund of half the booth fees for booths canceled before March 1st, 2020. After that date, no refunds will be given for canceled booths. Please allow six to eight weeks for Pittsburgh JCS, Inc. to process refunds.

Exhibitors who cancel give up any claim or reservation to the canceled booths, which are returned to the pool of available space at standard booth rates.